Administrative Assistant II
SG 5 – (SSL Exempt) – PHP 21,718
Permanent Appointment

Plantilla No. and Place of Assignment:

  • IPOB-ADAS2-4-2021 – Office of the Director General – Policy Research and International Affairs Division
 

Minimum Qualification Standards

Education: Completion of two (2) years studies in college

Training: Four (4) hours of relevant training

Experience: One (1) year of relevant experience

Eligibility: CS Sub-Professional

Competency: Exemplifying integrity, Personal effectiveness, Promoting change, innovation and learning, Decision making, Teamwork, Communicating effectively, Delivering quality service (proficient in Microsoft Office)

General administration and office operations

Job Description:

  1. Serve as the Division’s budget officer, who will prepare the budget proposals, monitor and track PRIA’s budget utilization, and assist in preparing relevant documentary requirements, e.g. Work Financial Plan, Project Procurement Management Plan, etc.;

  2. Perform administrative work in terms of receiving and releasing of documents of the Division, including monitoring and maintenance of PRIA’s files as document custodian;

  3. Prepare the minutes of the internal meetings of the Division;

  4. Organize the meetings that are being convened by the Division by accomplishing all logistical requirements for the said meetings;

  5. Facilitate the processing of human resource-related and travel-related documents of the Division, e.g. payroll of contract of service, leave forms, daily time record, itinerary of travel, justifications, reimbursement, liquidation, etc.

  6. Perform the administrative work related to procurement activities of the Division, e.g. preparation of purchase requests, vouchers, abstract of canvass, etc., and liaising with relevant offices, service providers, and suppliers; and

  7. Perform any other duties as may be assigned.

     

HOW TO APPLY

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government’s Data Privacy Act of 2012 and its implementing rules and regulations.

Step 1: Prepare the following documents in PDF format

1. Application Letter – applications should be in writing and in PDF format signifying interest indicating the specific position title applying for, and plantilla item number addressed to:

Frisco L. Guce
Director IV
Financial Management and Administrative Services

2. Updated Resume with photo

3. Personal Data Sheet (PDS) – must be fully accomplished with photo taken within the last 6 months with size 4.5 cm. X 3.5 cm (passport size) – download form here

4. Work experience sheet (CS Form No. 212, Revised 2017) Download form here

5. Performance rating in the last rating period required for applicants from Government Agencies.

6. Copy of the authenticated certificate of eligibility/rating/license – Some issuing offices may be offering online services for this. You may refer to the online services of the respective agency in charge of your certificate or license when available. Registration for log-in may be required.

Links for references: Professional Regulation Commission (PRC) and Civil Service Commission (CSC)

7. Copy of Transcript of Records and Diploma

Step 2: Send via email

Email your application letter and all the documents listed to:

careers@ipophil.gov.ph

*APPLICATIONS WITH INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED.