Qualification Standards

Education: Bachelor’s degree relevant to the job

Training: Sixteen (16) hours of relevant training

Experience: Three (3) years of relevant work experience

Eligibility: CS Professional/ 2nd level eligibility

Competency:

• Technical / Functional Expertise:
  1. Advanced knowledge in administrative operations, including:
  - Cashiering, fee collection, and financial record reconciliation
  -Records and archives management (physical and digital)
  -Property, supply, and inventory management, including procurement and disposal
  -Facilities and assets management, including motorpool oversight
  -General administrative services (mail, reception, security, maintenance)

  2. Proficiency in project management, including preparation of project documents, TORs, contracts, and MOAs in accordance with COA, DBM, CSC, and IPOPHL standards.

  3. Expertise in government procurement processes, including Project Procurement Management Plan (PPMP) development, implementation of Annual Procurement Plan, and adherence to applicable laws and guidelines.

  4. Capability to implement innovative, digital, and data-driven administrative systems to enhance operational efficiency, monitoring, and reporting.

  5. Ability to oversee physical inventories and disposal of unserviceable or obsolete assets in compliance with government rules.

  Leadership / Strategic Competencies:
  1. Building collaborative, inclusive, and high-performing teams.
  2. Managing performance and coaching for results in alignment with IPOPHL governance standards.
  3. Leading change and promoting continuous process improvement.
  4. Strategic and creative thinking for long-term administrative and operational planning.
  5. Creating and nurturing a culture of accountability, efficiency, and compliance in administrative services.

  Residency Requirement:
  • Preferably resident within Metro Manila or within commuting distance to the IPOPHL Main Office, to ensure availability for urgent operational and governance matters.