Chief Administrative Officer

Plantilla Item No.: IPOB-CADOF-1-2010

Place of Assignment: Financial Management and Administrative Services (Administrative Division)

Salary Grade: SG 20 | Php 99,086

Appointment: Permanent

Qualification Standards

Education: Master’s degree or Certificate in Leadership and Management from the CSC

Training: Forty (40) hours of supervisory/management training and development intervention

Experience: Four (4) years of supervisory / management experience

Eligibility: CS Professional/ 2nd level eligibility

Competency:

  • Technical/Functional Competencies:

    1. Advanced knowledge in administrative operations, including:
    o Cashiering, fee collection, and financial record reconciliation
    o Records and archives management (physical and digital)
    o Property, supply, and inventory management, including procurement and disposal
    o Facilities and assets management, including motorpool oversight
    o General administrative services (mail, reception, security, maintenance)
    2. Proficiency in project management, including preparation of project documents, TORs, contracts, and MOAs in accordance with COA, DBM, CSC, and IPOPHL standards.
    3. Expertise in government procurement processes, including Project Procurement Management Plan (PPMP) development, implementation of Annual Procurement Plan, and adherence to applicable laws and guidelines.
    4. Capability to implement innovative, digital, and data-driven administrative systems to enhance operational efficiency, monitoring, and reporting.
    5. Ability to oversee physical inventories and disposal of unserviceable or obsolete assets in compliance with government rules.

  • Leadership / Strategic Competencies:

    1. Building collaborative, inclusive, and high-performing teams.
    2. Managing performance and coaching for results in alignment with IPOPHL governance standards.
    3. Leading change and promoting continuous process improvement.
    4. Strategic and creative thinking for long-term administrative and operational planning.
    5. Creating and nurturing a culture of accountability, efficiency, and compliance in administrative services.

  • Residency Requirement:
    Preferably resident within Metro Manila or within commuting distance to the IPOPHL Main Office, to ensure availability for urgent operational and governance matters.

Duties and Responsibilities

1. Plans, organizes, directs, and supervises the Administrative Division, ensuring efficient, effective, and future-ready support services aligned with IPOPHL’s governance, operational, and strategic objectives. Key areas include:
o Cashiering and fee collection operations
o Records management and archival services
o Property, supply, and inventory management, including procurement and disposal
o Facilities and assets management, including motorpool oversight
o General administrative support services (mail, reception, security, maintenance)
2. Leads the development and implementation of innovative administrative systems, processes, and digital tools to enhance operational efficiency, compliance, and reporting.
3. Oversees the preparation of project documents, terms of reference, contracts, and MOAs for Division activities, ensuring adherence to COA, DBM, CSC, and IPOPHL standards.
4. Reviews and approves the Division’s Project Procurement Management Plan (PPMP) and monitors implementation of the Annual Procurement Plan to ensure full compliance with government procurement laws and guidelines.
5. Directs and supervises periodic physical inventories of office supplies, property, plant, and equipment, ensuring accurate reconciliation with accounting records and COA reporting requirements.
6. Oversees proper disposal of unused, obsolete, or unserviceable property, plant, and equipment in accordance with government rules.
7. Provides operational leadership to foster a high-performing, collaborative, and accountable environment, promoting continuous improvement, data-driven decision-making, and good governance.
8. Performs other functions as directed to support IPOPHL’s administrative, operational, and governance objectives.

HOW TO APPLY

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government's Data Privacy Act of 2012 and its implementing rules and regulations.

Step 1: Prepare the following documents in PDF format

This Office highly encourages all interested and qualified applicants to apply, which include persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identities and/or expression, civil status, religion, and political affiliation. This Office does not discriminate in the selection of employees based on the aforementioned pursuant to Equal Employment Opportunities Principle (EEOP).

Interested and qualified applicants should signify their interest in writing. Attach the following documents in PDF format and send to the address below not later than January 15, 2026, Thursday.

1. Application letter with specific position title and plantilla item number;

TO ENSURE THAT ALL APPLICATIONS ARE PROPERLY RECORDED:
For subject: Indicate position and Plantilla Item No. being applied for

2. Updated Resume with picture;

3. Fully accomplished and notarized Personal Data Sheet (PDS) with Work Experience Sheet and recent passport-sized or unfiltered digital picture (CS Form No. 212, Revised 2025); digitally signed or electronically signed;

4. Copy of Performance rating in the last rating period, if applicable. Accepted IPCR are either of these periods only: January to June 2025 OR July to December 2025;

5. Copy of proof of eligibility/rating/license; and

6. Copy of Transcript of Records and Diploma

 

Furthermore, qualified applicants must fill out the IPOPHL Employment Application Form, that can be accessed through this link: 

ALL APPLICATION DOCUMENTS must be submitted via email (careers@ipophl.gov.ph) and addressed to:

MA. LEA CRISELDA SJ. ANOLIN
OIC Director, FMAS
IPOPHL
(02) 7238-6300/ careers@ipophl.gov.ph

Step 2: Send via email

Email your application letter and all the documents listed to:

careers@ipophl.gov.ph

*Only complete application documents submitted on or before the deadline will be processed.