Administrative Officer V

Plantilla Item No.: IPOB-ADOF5-2-2010

Place of Assignment: Financial Management and Administrative Services (Administrative Division)

Salary Grade: SG 14 | Php 51,398

Appointment: Permanent

Qualification Standards

Education: Bachelor’s degree relevant to the job

Training: Eight (8) hours of relevant training

Experience: Two (2) years of relevant work experience

Eligibility: CS Professional/ 2nd level eligibility

Competency:

  • Technical / Functional Expertise:

    1. Advanced knowledge in cash management, accounting, and financial reporting, including:
    o Cash and check handling, reconciliation, and deposit management
    o Processing of claims and disbursements
    o Cash position monitoring and reporting
    o Use of Fee Management System or similar digital financial platforms
    2. Understanding of government accounting, auditing, and internal control procedures (COA, DBM, CSC, IPOPHL policies).
    3. Ability to analyze financial data, prepare reports, and identify process improvement opportunities.

  • Leadership / Strategic Competencies:

    1. Operational leadership and management of a team handling financial transactions.
    2. Supervising, coaching, and mentoring staff to ensure high-quality, compliant, and efficient operations.
    3. Driving process improvement initiatives to optimize workflow, enhance accuracy, and mitigate risks.
    4. Upholding governance, accountability, and ethical standards in financial management.

  • Residency Requirement:
    Preferably resident within Metro Manila or within commuting distance to the IPOPHL Main Office to ensure timely supervision, operational oversight, and active participation in financial management activities.

Duties and Responsibilities

1. Provides strategic and operational leadership to the Cashier Section, ensuring the accurate, timely, and compliant processing of cash, checks, and other financial transactions in alignment with COA, DBM, CSC, and IPOPHL standards.
2. Supervises the preparation, review, and reconciliation of daily and monthly collections, including cash and check receipts, against official receipts and ledger records, ensuring completeness and accuracy.
3. Manages deposits, disbursements, and cash position reporting, ensuring adherence to banking procedures, internal controls, and audit requirements.
4. Implements, monitors, and continuously improves digital tools, automated systems, and reporting platforms (e.g., Fee Management System) to enhance transparency, efficiency, and operational control.
5. Provides technical guidance, coaching, and mentoring to cashier staff on best practices in financial transaction processing, reconciliation, reporting, and internal control compliance.
6. Conducts regular reviews and audits of cashier processes, identifying and implementing process improvements to minimize risks, prevent errors, and optimize workflow efficiency.
7. Prepares accurate and timely financial analyses, summaries, and reports to support executive decision-making, resource allocation, and operational planning.
8. Ensures strict compliance with rules on accountability, safeguarding of government funds, and the proper handling of sensitive financial data.
9. Fosters a high-performing, collaborative, and accountable team environment, promoting continuous learning and adherence to institutional and governance standards.
10. Performs other strategic and operational financial functions as required to strengthen IPOPHL’s financial management, governance, and operational excellence.

HOW TO APPLY

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government's Data Privacy Act of 2012 and its implementing rules and regulations.

Step 1: Prepare the following documents in PDF format

This Office highly encourages all interested and qualified applicants to apply, which include persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identities and/or expression, civil status, religion, and political affiliation. This Office does not discriminate in the selection of employees based on the aforementioned pursuant to Equal Employment Opportunities Principle (EEOP).

Interested and qualified applicants should signify their interest in writing. Attach the following documents in PDF format and send to the address below not later than January 15, 2026, Thursday.

1. Application letter with specific position title and plantilla item number;

TO ENSURE THAT ALL APPLICATIONS ARE PROPERLY RECORDED:
For subject: Indicate position and Plantilla Item No. being applied for

2. Updated Resume with picture;

3. Fully accomplished and notarized Personal Data Sheet (PDS) with Work Experience Sheet and recent passport-sized or unfiltered digital picture (CS Form No. 212, Revised 2025); digitally signed or electronically signed;

4. Copy of Performance rating in the last rating period, if applicable. Accepted IPCR are either of these periods only: January to June 2025 OR July to December 2025;

5. Copy of proof of eligibility/rating/license; and

6. Copy of Transcript of Records and Diploma

 

Furthermore, qualified applicants must fill out the IPOPHL Employment Application Form, that can be accessed through this link: 

ALL APPLICATION DOCUMENTS must be submitted via email (careers@ipophl.gov.ph) and addressed to:

MA. LEA CRISELDA SJ. ANOLIN
OIC Director, FMAS
IPOPHL
(02) 7238-6300/ careers@ipophl.gov.ph

Step 2: Send via email

Email your application letter and all the documents listed to:

careers@ipophl.gov.ph

*Only complete application documents submitted on or before the deadline will be processed.