Duties and Responsibilities

1. Assists in the maintenance, organization, classification, and safekeeping of official records, documents, and files in accordance with approved records management and archival policies.
2. Supports records lifecycle activities, including filing, indexing, retrieval, transfer, and archiving of active and inactive records, ensuring completeness, accuracy, and traceability.
3. Assists in the implementation of records retention and disposal schedules, including preparation of lists and supporting documents for review and approval.
4. Performs routine clerical tasks such as encoding, filing, scanning, photocopying, labeling, and retrieval of records and archival materials, both physical and digital.
5. Supports property and inventory management activities by assisting in the recording, tagging, filing, and updating of inventory records for supplies, equipment, and other government assets.
6. Assists in the conduct of periodic physical inventory of supplies, materials, and property, including preparation of inventory sheets and related documentation.
7. Helps monitor the issuance, receipt, storage, and custody of office supplies, equipment, and other accountable items, ensuring proper documentation and orderly storage.
8. Assists in the preparation of routine reports, inventories, lists, and summaries related to records, archives, property, and inventory for submission to supervisors.
9. Ensures proper handling, confidentiality, and preservation of records, archival materials, and accountable forms, and observes care and accountability in the use of government property.
10. Coordinates with concerned units to facilitate records retrieval, issuance of supplies, and inventory- and archives-related requests.
11. Performs other related clerical and support tasks as may be assigned to ensure the effective and efficient operations of the Records, Property, Inventory, and Archives Section.