Administrative Assistant II

Plantilla Item No.: IPOB-ADAS2-5-2021

Place of Assignment: Bureau of Patents (Office of the Director)

Salary Grade: SG 5 | Php 21,718

Appointment: Permanent

Qualification Standards

Education: Completion of two-year studies in college (prior to 2018) or completion of Grade 12/Senior HS (starting 2016)

Training: Four (4) hours of relevant training

Experience: One (1) of relevant experience

Eligibility: Career Service (Sub-Professional)/ First Level Eligibility

Competency:

  • Technical/Functional Competencies:

    1. Knowledge of the patent grant and registration processes for utility model and industrial design.
    2. Knowledge of the IPAS system for Bureau of Patents processes.
    3. Ability to perform status search of applications in the Industrial Property Administration System.
    4. Familiar with the Bureau of Patent online tools

Duties and Responsibilities

Generally assigned to any patent administrative services units
1. Collates, reviews, and organizes all relevant documents and keeps systematic records of documents for the assigned unit;
2. Coordinates with relevant staff or personnel to ensure completeness of reports, requests, and other documents received by
the Bureau;
3. Monitors status of documents and ensures efficient operations in receipt, processing and transfer of documents;
4. Prepares correspondences, notices, publications, statistical data, inventories and other reports as may be required by the superior;
5. Responds to inquiries and needs of, and prepares necessary correspondences for internal and external stakeholders;
6. Cooperates with and assists other divisions or bureaus of the office;
7. Performs other patent clerical/administrative tasks as may be assigned by superiors;
8. Prepares and submits periodic reports as may be required;
9. Identifies areas of deficiency within the scope of responsibility, and recommends solutions or improvements to supervisor or superior(s); and
12. Performs such other functions as may be assigned by the superior.

HOW TO APPLY

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government's Data Privacy Act of 2012 and its implementing rules and regulations.

Step 1: Prepare the following documents in PDF format

This Office highly encourages all interested and qualified applicants to apply, which include persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identities and/or expression, civil status, religion, and political affiliation. This Office does not discriminate in the selection of employees based on the aforementioned pursuant to Equal Employment Opportunities Principle (EEOP).

Interested and qualified applicants should signify their interest in writing. Attach the following documents in PDF format and send to the address below not later than January 15, 2026, Thursday.

1. Application letter with specific position title and plantilla item number;

TO ENSURE THAT ALL APPLICATIONS ARE PROPERLY RECORDED:
For subject: Indicate position and Plantilla Item No. being applied for

2. Updated Resume with picture;

3. Fully accomplished and notarized Personal Data Sheet (PDS) with Work Experience Sheet and recent passport-sized or unfiltered digital picture (CS Form No. 212, Revised 2025); digitally signed or electronically signed;

4. Copy of Performance rating in the last rating period, if applicable. Accepted IPCR are either of these periods only: January to June 2025 OR July to December 2025;

5. Copy of proof of eligibility/rating/license; and

6. Copy of Transcript of Records and Diploma

 

Furthermore, qualified applicants must fill out the IPOPHL Employment Application Form, that can be accessed through this link: 

ALL APPLICATION DOCUMENTS must be submitted via email (careers@ipophl.gov.ph) and addressed to:

MA. LEA CRISELDA SJ. ANOLIN
OIC Director, FMAS
IPOPHL
(02) 7238-6300/ careers@ipophl.gov.ph

Step 2: Send via email

Email your application letter and all the documents listed to:

careers@ipophl.gov.ph

*Only complete application documents submitted on or before the deadline will be processed.